All college policies and procedures, unless expressly stated otherwise, apply to:
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- all faculty and staff;
- all students, regardless of instructional delivery mode;
- the EGSC Swainsboro, Statesboro, Augusta locations;
- all off campus dual enrollment high school locations; and
- all college sponsored events regardless of location.
Section 1 through Section 15 below is a compilation of the official policies and procedures of East Georgia State College.
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- Interim Policy on Revised Position Titles and Unit Names Due to Reorganization
- EGSC Organizational Chart (PDF)
- EGSC - Augusta (PDF)
- EGSC - Statesboro (PDF)
- Academic Affairs (PDF)
- Athletics (PDF)
- Business Affairs (PDF)
- Information Technology (PDF)
- Institutional Advancement (PDF)
- Police Department (PDF)
- Student Affairs (PDF)
The following policies or policy revisions were adopted by the President’s Cabinet and/or Faculty Senate, as appropriate, are effective as of the date each was adopted as noted on the first page of the policy, are not contained in the Faculty Handbook 2/18/20 document and are posted below for convenience.
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- Academic Advising Plan
- Academic Advisement Plan for Athletes
- Academic Honesty Policy
- Academic Processions and Regalia
- Academic Student Grievance Policy
- Animal Care and Use Policy
- At-Risk Alert Policy
- Athletic Academic Integrity Plan
- Course Maximums and Overrides
- Creation and Elimination of Academic Programs
- Credit Hours Awarded Policy
- Drop and Withdrawal Policy
- Dual Enrollment Manual
- Evaluation of Faculty
- Faculty Credentials Policy
- Faculty and Staff Development Funding Opportunities
- Faculty Leave Policy
- Faculty Syllabus Template
- Faculty Syllabus Template – Campus Carry Statement
- Final Course Grade Appeal
- Midterm Grades and Progress Reports Policy
- Nursing Student Handbook (PDF)
- Nursing Student/Preceptor Clinical Handbook (PDF)
- Policy for Laboratory Supervision in Science Courses
- Post-Tenure Review
- Procedure for Assigning Courses for Summer School for Full-Time Faculty
- Procedure for Merit Salary Increases
- Promotion and Tenure Policy
- Salary Determination for Summer School Faculty
- Student Appeals Process Following Academic Exclusion
- Academic Policy/Proposal Routing Form (PDF)
- Professor Emeritus Policy
Library
Residence Hall Handbook 2023-24 (PDF)
Student Athlete Handbook (PDF)
Student Handbook 10/04/22 (PDF)
The following policies were adopted by the President’s Cabinet, are effective as of the date noted on the first page of the policy, are part of the Student Handbook 1/10/20 document, and are posted below for convenience.
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- Academic Honesty Policy
- Bobcat Bridge Program Policy
- Bobcat Growl – Complaint System
- CHOICE Program Policy on Student Eligibility for Housing
- Alcohol and Other Drug Policy
- Assistive Animal Policy
- Minor Children on Campus Policy
- Mr. and Miss EGSC Pageant Contract
- Procedure for Student Publications
- Student ADA Grievance Policy
- Student Criminal Background Investigation Policy
- Student Government Association (SGA) Constitution
- Plan for Managing a Psychological and Psychological/Medical Crisis
- Interim Suspension Policy
- Notice of Non-Discrimination
Student Code of Conduct and Disciplinary Procedure
The updated Student Code of Conduct and Disciplinary Procedure, applicable to EGSC students and effective 9/22/20, is located at the below link. New and revised policies appear below the Student Code of Conduct and Disciplinary Procedure document. The Student Disciplinary Procedures for Student Clubs and Organizations is located in the EGSC Student Handbook document.
Code of Conduct
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- Code of Conduct – Alcohol and Drug Offense and Sanctions
- Code of Conduct – Failure to Comply
- Code of Conduct – Falsification of Records
- Code of Conduct – Misuse of Student Identification (Cat) Cards
- Code of Conduct – Residence Hall Visitation Policy
- Sexual Misconduct Policy
- Title IX Hearing Appeal Form (PDF)
- Code of Conduct Hearing Appeal Form (PDF)
- Alcohol, Drug Abuse and Violence Prevention Biennial Report – 2018-2020 (PDF)
- Alcohol, Drug Abuse and Violence Prevention Biennial Report – 2020-2022 (PDF)
EGSC Catalog 2023 – 24 (PDF)
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- Academic Renewal Policy
- Admissions Office Fee Waiver Policy
- College Credit for Military Education Policy
- Military Credit Procedure
- Military Learning Articulation Form (PDF)
- Commencement Participation Policy
- Credit Hours Awarded Policy
- Credit for International Baccalaureate (IB) Courses Policy
- Death of Student – Institutional Response Policy
- Drop and Withdrawal Policy
- FERPA – Notification of Student Rights Policy
- Immunization Policy
- In-State Tuition Policy for Military Students
- Intramural Sports Handbook
- Lawful Presence Policy
- Learning Support Policy for Transfer/Returning Students
- Non-Payment of Fees Policy
- Policy for Laboratory Supervision in Science Courses
- Posthumous Degree Policy
- Presidential Exception Procedure
- Presidential Waiver Policy
- Prior Learning Assessment Policy
- Residential Requirement for Student Athletes
- Satisfactory Academic Progress Policy
- Transient Student Permission Policy
- VA Educational Benefits Policy
- Honorary Degree Policy
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- Business Affairs Policies and Procedures Manual (PDF)
- Cash Management Policy
- Pay Calendar
- Mail Room
- Required Electronic Transfer of Funds for Employees and Retirees
- Contract Administration Policy
- Contract Routing and Approval Form (PDF)
- EGSC/USG Cybersecurity Contract Checklist (PDF)
- Vendor Mandatory Criminal Background Check Terms and Certification Form (PDF)
- Investment Policy
- Purchase of Clothing and Uniforms Policy
- Purchasing Card Policy
- Travel Policy
- Non-Employee Travel Policy
- CatCard Usage Policy
- Dining Plan Policy
Note: The EGSC Employee Handbook consists of the following:
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- EGSC Employee Handbook at the above link; and
- The policies adopted by the President’s Cabinet as listed below.
Table of Contents
Employment
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- Notice of Non-Discrimination
- Affirmative Action Policy and Affirmative Action Plan
- Ethics and Reporting Hotline Procedures
- Ethics Hotline Report Line User Roles (PDF)
- Employee Alcohol and Other Drug Prevention Policy
- Calculation of Due Date Policy
- Volunteer Program Policy
- Volunteer Agreement Form for Non-Employee (PDF)
- Volunteer Agreement Form for Employee (PDF)
- Volunteer Services Request Form (PDF)
- Background Investigations
- Employee Recruitment Policy
The Employee
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- Employment Applications
- Employment Selection Process and Criteria for Employment
- Employment of Relatives
- Employment of Foreign Nationals Policy
- Orientation
- FERPA Mandatory Training Policy
- Building Access and Security Policy
- Employee Occupancy in Student Housing Policy
- Employee Housing Agreement (PDF)
- Appearance
- Telephone, Equipment, and Software Utilization
- IT Equipment Policy
- Children in the Workplace
- Pets Policy
- Pet Policy for Professional Live-in/Live-on East Georgia State College Staff Members
- Service Animal Policy
- Fleet Management and Motor Vehicle Use Policy
- Trip Approval and Travel Policy
- Trip Proposal Form (PDF)
- Conflicts of Interest and Conflicts of Commitment
- Permission for Outside Activity Form (PDF)
- Political Activities Policy
- Resignations
- Reduction in Force
Classification, Compensation and Payroll
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- Employee Categories
- Dual Appointment Policy
- Interim and Acting Appointments Policy
- Relocation Expenses Policy
- Workweek – Faculty Employees, Staff Employees
- Fair Labor Standards Act Overtime Compensatory Time Policy
- Inclement Weather or Other Emergencies
- Paychecks – Withholding of Pay Policy
- Garnishment of Pay
- Promotions
- Transfers
Employee Relations
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- Performance Evaluations
- Amorous Relationships Policy
- Conflict Resolution Policy
- Sexual Misconduct Policy
- Resources for Sexual Misconduct Complaints and Respondents
- Non-Discrimination and Anti-Harassment Policy
- Disruptive Behavior Policy
- Cooperation in Internal Investigations
- Employee Grievance Policy
- Gifts and Gratuities Policy
- Purchase of Goods and Services – Use of College Property
- Title IX Hearing Appeal Form (PDF)
Employee Benefits and Services
Retirement Plan and Savings Options
Insurance Benefits
Other Benefits and Services
Safety and Security
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- General Safety Procedures
- Reporting and Response Procedures for Accidents, Injuries and Emergencies
- Mandatory Reporting of Child Abuse and Neglect Policy
- Tobacco and Smoke Free Campus Policy
- Public Employee Hazardous Chemical Protection and Right to Know
- Immediate Notification of President About Serious Events/Emergencies
- Employee Acknowledgment of Handbook Form (PDF)
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- Alcoholic Beverage Policy
- Alcoholic Beverage Service Agreement (PDF)
- Building Access and Key Control Policy
- Campus Tree Care Plan (PDF)
- Minors on Campus Policy
- Minors on Campus Event Proposal Form (PDF)
- Minors on Campus Training Materials (PDF)
- Facility Usage and Scheduling Policies and Fees
- Facility License Agreement (PDF)
- Fitness Facilities Guidelines
- Fitness Center Eligibility Form (PDF)
- Freedom of Expression Policy
- Freedom of Expression Grounds Reservation Form (PDF)
- Personal Office Energy Usage
- Posting and Distribution of Materials Policy
- Space Assignment Policy
- Tobacco and Smoke Free Campus Policy
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- Campus Computer and Network Usage Policy
- Support Services Policy
- Wireless Network Access Policy
- Acceptable Use Policy
- IT Equipment Acquisition/Asset Management and Confirmation Policy & Procedure
- Computer Anti-Virus Policy
- IT Incident Response Policy & Procedure
- Remote Network Access Policies
- Approved Software/Applications Policy
- Campus Email Policy
- Institutional Website Policy
- Telephone Use by Faculty/Staff
- Computer Lab/Workstation Usage Policy
- BANNER User Account Access Policy & Procedures
- Campus Emergency & Non-Emergency Notification Systems Policy/Procedures
- Web Content Governance Policy
- Data Security and Privacy Policy
- Physical Security of Information Resources Policy
- Information Security Awareness Training Policy
Unit Compliance Calendars
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- Academic Affairs (PDF)
- Athletics (PDF)
- Business Affairs (PDF)
- Financial Aid (PDF)
- Human Resources (PDF)
- Student Affairs (PDF)
- Institutional Advancement (PDF)
- Institutional Research (PDF)
- Internal Audit (PDF)
- IT (PDF)
- Public Safety (PDF)
- President’s Office (PDF)
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- EGSC Police Department Policy Manual Standard Operating Procedures (PDF)
- Emergency Response Procedures – Swainsboro (PDF)
- Parking and Transportation Policy
- Personal Transportation Vehicle Policy
- Video Surveillance Policy
- Weapons and Explosives Policy
- Weapons Compliance Procedure Campus Carry
- Clery Act Compliance Policy
- Fire Drill Policy